Terms of Service

1) Who we are (and what we're not)

Clockedn provides software for time tracking, activity capture (including optional screenshots), workforce management, and payroll summaries.

Clockedn is not an employer, staffing agency, payroll processor, bank, money transmitter, or payment processor.

If you use Clockedn to manage workers, you are solely responsible for complying with all applicable laws, including employment, contractor classification, wage and hour, notice/consent, privacy, and tax laws.

2) Definitions

• “Hirer”: a user who creates or manages a workspace and invites others (sometimes called an admin/owner).
• “Worker”: a user invited to or participating in a workspace to track time.
• “Workspace”: a hirer-managed area where time, screenshots, and payroll summaries are collected.
• “Content”: information submitted to or generated through the Service, including time entries, screenshots, event logs, and profile information.
• “Third-Party Services”: services not operated by us (e.g., Google, Wise, browser/OS services).

3) Eligibility and accounts

You must be at least 18 years old (or the age of majority in your jurisdiction) to use the Service.

You are responsible for maintaining credential security, account activity, and accurate account information.

We may suspend or terminate accounts that violate these Terms or applicable law.

4) Workspaces, roles, and responsibility

Hirers

• Inviting and managing members.
• Configuring tracking and screenshot settings.
• Obtaining required consents and providing required notices to workers.
• Ensuring use complies with law and agreements with workers.

Workers

• Using the Service only as authorized.
• Not bypassing tracking rules or falsifying time.
• Following workspace policies and applicable law.

5) Time tracking and screenshots

Clockedn may collect and store time tracking events, time entries (manual or automatic), and optional screenshots captured by the extension (if enabled by the workspace).

Consent and compliance

Hirers are responsible for providing legally required notice and obtaining legally required consent for monitoring and screenshots.

Sensitive information warning

Screenshots may capture personal, confidential, or sensitive data visible on a worker's screen. Hirers should enable screenshots only when appropriate and lawful, and workers should avoid exposing sensitive information while tracking time where feasible.

Accuracy

Clockedn provides tools to record and summarize time, but may not capture all activity perfectly. You are responsible for reviewing and confirming records before payroll or billing use.

6) Payroll summaries

Clockedn may show totals owed or payable amounts based on recorded time and rates you provide. Clockedn does not provide tax, legal, or payroll compliance advice. You are responsible for wage/hour compliance, overtime, breaks, tax withholding/reporting, contractor classification, and local requirements.

7) Payments and Wise integration

• Wise is a third-party service governed by Wise terms and policies.
• Clockedn does not control Wise availability, fees, exchange rates, timing, requirements, or decisions.
• You are responsible for your Wise account and compliance with Wise requirements.
• Payment statuses displayed by Clockedn may be incomplete, delayed, or inaccurate.

8) Marketplace profiles (opt-in)

Clockedn may offer an opt-in marketplace where workers can create public profiles and be discoverable by hirers.

• Public profiles are visible to other users.
• You must have rights to publish included text, links, and images.
• You may turn off visibility at any time (caching or technical delay may apply).

We may remove or restrict profiles that violate these Terms or applicable law.

9) Sponsored / featured placement

Clockedn may offer paid featured placement for profiles or listings. Featured placements will be labeled (for example, “Sponsored” or “Featured”). Featured placement does not guarantee hiring outcomes.

10) Acceptable use

• Do not reverse engineer, decompile, or attempt to extract source code except as allowed by law.
• Do not bypass or interfere with security or access controls.
• Do not upload malware or run abusive automation.
• Do not access another user's data without authorization.
• Do not violate laws, third-party rights, or harass/threaten/exploit others.

We may investigate suspected violations and suspend or terminate access.

11) Data, privacy, and security

Your use of the Service is also governed by our Privacy Policy: Privacy Policy.

• You retain rights to your Content.
• You grant Clockedn permission to host, store, process, and display Content to provide the Service.
• We may access accounts or Content for support, safety, fraud prevention, or legal compliance.
• Workspaces control their own data; hirers may view worker time entries, events, and screenshots.

12) Intellectual property

The Service (including software, design, logos, and documentation) is owned by Clockedn and protected by applicable intellectual property laws. These Terms grant a limited, non-exclusive, non-transferable right to use the Service as intended. If you provide feedback or suggestions, you grant us the right to use them without restriction or compensation.

13) Subscriptions, fees, and refunds (if applicable)

• Some features may require payment.
• Subscription fees are billed in advance unless stated otherwise.
• Taxes may apply.
• Failure to pay may result in loss of access to paid features.

Refunds: all fees are non-refundable except where required by law.

14) Termination

You may stop using the Service at any time. We may suspend or terminate access if you violate these Terms, create risk or legal exposure, if required by law, or to protect the Service or other users. Upon termination, your right to use the Service ends. Some provisions survive termination.

15) Disclaimers

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, CLOCKEDN DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

We do not warrant uninterrupted service, error-free operation, or perfect accuracy.

16) Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, CLOCKEDN WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, REVENUE, DATA, OR GOODWILL.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, CLOCKEDN'S TOTAL LIABILITY FOR ANY CLAIM RELATING TO THE SERVICE WILL NOT EXCEED THE AMOUNT YOU PAID CLOCKEDN IN THE PAST 3 MONTHS FOR THE SERVICE GIVING RISE TO THE CLAIM, OR $100, WHICHEVER IS GREATER.

Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

17) Indemnification

You agree to indemnify and hold harmless Clockedn and its affiliates, officers, employees, and agents from any claims, liabilities, damages, losses, and expenses (including attorneys' fees) arising out of or related to your use of the Service, your Content, your relationship with workers or hirers, or your violation of these Terms or applicable law.

18) Changes to the Service or Terms

We may update the Service and these Terms. If we make material changes, we will provide notice by updating the “Last updated” date and/or through the Service. Continued use after changes means you accept the updated Terms.

19) Governing law and disputes

These Terms are governed by the laws of the United States, without regard to conflict-of-law rules. Any disputes will be resolved in courts located in the United States.

20) Contact

Questions about these Terms? Visit clockedn.com or email support@clockedn.com.